Payroll and Human Resources Generalist

HR Payroll

The Payroll and Human Resources Generalist is under the direction of the Human Resources Manager.  Responsibilities include tasks directly related to recruiting, hiring and on-boarding of staff, benefits administration, management of the district’s Payroll and HRIS system and other HR related programs.  Work is performed in accordance with a prescribed program and established procedures with some opportunity for the exercise of independent judgment.

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Essential Job Duties:

  • Inputs and maintains employee information in the computer system (payroll and Time and Attendance systems).  Maintains pay rates, leave, tax allowances, and deductions
  • Prepares data requested by PDRMA for Workers Compensation Audit.
  • Coordinates onboarding and orientation of newly hired staff.
  • Prepares and processes bi-weekly payroll; including verification of time/rates in attendance system, base pay, manual entries, printing of payroll and deduction checks, processing of direct deposit, printing and filing of reports.  Reconcile annual W2s.
  • Process monthly IMRF filing.
  • Process monthly/annual leave accruals.
  • Process bi-weekly Mission Square reports.
  • Oversees monthly/quarterly IDES wage New Hire reports monthly.
  • Maintains leave balances for first year for new full-time employees. Monitor leave balances for forfeitures. Provide leave balance reports to department heads monthly.
  • Attends applicable recruitment events and opportunities
  • Schedules interviews during recruitment process.
  • Assists in advertising job openings on appropriate job boards and maintaining the WPD job boards.
  • Maintains supervisor user lists in the HRIS system.
  • Answers inquiries from employees and applicants.
  • Maintains accurate and up to date payroll procedures.
  • Accurately processes the new hire information/background checks/drug screenings/drivers license abstracts.  Enters all new hires in E-Verify, employment verification program, notifying HR of any discrepancies.
  • Files all appropriate paper work.
  • Assists in preparation of reports and special reports as assigned.
  • Performs the job safely and in compliance with Park District policies, procedures, work and safety rules.
  • Performs special projects or other duties as assigned.
  • Attends all meetings when appropriate.
  • Supports and exhibits the organizational values of respect, communication, integrity, innovation, recognition and appreciation, continuous learning, fun, empowerment and people.
  • Must support and demonstrate organizational values and quality standards of the Wheeling Park District.
  • Analyzes, prepares and inputs payroll data. Ensures compliance with all applicable state and federal wage hour laws.
  • Provide reports as needed to upper management.
  • Continues education on new payroll-related issues, laws and procedures.
  • Skillfully uses the computer, printer, calculator, and fax machine.
  • Performs work permit and I-9 audits.
  • Enrolls and terminates all part-time IMRF employees from IMRF system.
  • Handles all telephone and written inquiries concerning part-time employment verification.
  • Prepares and distributes information to staff concerning changes in payroll laws, requirements, and procedure.
  • Trains and familiarizes all supervisory staff with payroll procedures in Paycom.
  • Perform a detail review of payroll and timecards for accuracy and assist supervisors with correcting errors and ensuring that payroll is processed within Personnel Policies and applicable laws and regulations.
  • Set up all new and rehires in Paycom including wage rates, job codes, time recording, etc.
  • Maintain Payroll systems including all pay rules, wage rates, accruals, job codes, and troubleshooting with Paycom to solve any software issues.
  • Serve as the main point of contact for employees and supervisors regarding all payroll questions, including support and training of new supervisors and employees on payroll software and procedures.
  • Provide employee verification of current and past employees.
  • Conduct audits of payroll systems to ensure automatic pay rules are working as intended and within personnel policies.
  • Maintain, review, and audit monthly accruals in Paycom.
  • Assist Human Resources in a variety of tasks to include: maintenance of new hire folders, form revision/development, tracking training, copying and distribution of communications.
  • Performs typing functions for the division.
  • Assists District in annual audit.
  • Assists general public and vendors with inquiries.
  • Completes tasks in a timely as well as precise manner.
  • Work to find ways to improve office procedures and efficiency.

Working Condition

  • Most activities will be performed indoors.
  • Driving to other park facilities will require the worker to be outside.
  • Employee may be exposed to cleaning agents and toner chemicals

RATE OF PAY:

$25.00/hr  – $27.00/hr DOQ (dependent on qualifications)