Summer Camp Important Information

REGISTRATION START DATE

Residents: January 13, 8:00 am | Non-Residents: January 20, 8:00 am

HOW TO REGISTER

In-Person: 100 Community Boulevard, Wheeling
(Complete Summer Camp Registration Form found on page 15)

WAYS TO PAY

Payment is accepted by cash, check and credit card (Visa, MasterCard, Discover and American Express).

REGISTRATION DEADLINE

Campers must be registered by 5:00 pm, Wednesday, 2 weeks prior to the camp week they are attending, if space allows.

WAITLIST

All camps, with the exception of Flex Camp, will have a waitlist option. Waitlist placements are reserved for campers not currently enrolled in a camp for the week. Each eligible camper may be waitlisted for one camp per week.

CAMP TRANSFER REQUESTS

Campers enrolled through payment in full must submit any transfer request no later than 5:00 pm, Wednesday, 2 weeks prior to the start of the camp week. Campers enrolled through a payment plan must submit any transfer request by May 16. All transfer requests must be submitted via the park district website by completing the online form found on the camp webpage. The first three (3) approved transfer requests are free of charge. Any additional transfer requests will be assessed a $10 service fee per transaction.

CAMP REFUND REQUESTS

Campers enrolled through payment in full must submit a withdrawal request no later than 5:00 pm, Wednesday, 2 weeks prior to the start of the camp week. Campers enrolling through a payment plan must submit any withdrawal request no later than May 16. All withdrawal requests must be submitted via the park district website by completing the online form found on the camp webpage. A $25, per transaction, service fee is applied to all approved refund requests.

PAYMENT PLANS

Payment plans are available to campers attending a minimum of 3 weeks of 5-Day Adventure, 5-Day Sports, Art, or CIT Camp. Any extended care registration fees will be included in the payment plan for campers attending eligible camps. Families interested in payment plans must register, in person, no later than May 15. Payment Plan schedules are determined based on the date of approval and final date of attendance.

FINANCIAL ASSISTANCE

Wheeling Park District residents may apply for financial assistance. The Financial Aid/Scholarship Application can be found on the district website. The deadline to apply for camp financial assistance is 5:00 pm, Wednesday, three (3) weeks prior to the camp week they wish to attend, if space allows. All financial assistance inquiries and applications are completely confidential.

NWSRA REQUESTS

If your child is in need of NWSRA inclusion assistance please contact Bella Licciardello Allen by email at ilicciardello@wheelingparkdistrict.com to make a request. Please note that NWSRA requires a minimum of 2 weeks notice for all requests.

CAMP GROUPS

All camp groups will be made based on grade with the exception of Little Campers. Groups are subject to change week to week due to flexible enrollment options.

FRIENDSHIP REQUESTS

Friendship Requests are available to 5-day campers only. Friendship requests will only be considered if both participants submit a request online no later than 2 weeks prior to the camp week and are in the same grade. Requests are limited to 2 other campers for the entirety of the summer. All requests are considered but not guaranteed. No requests will be accepted after June 23. Siblings may not be in the same group and requests for siblings in different grades to be same group will not be accepted.

PARENT HANDBOOK

Parent Handbooks will be available on the camp webpage and at the CRC. The handbook covers everything you need to know about our camp program including lunch information, swimming information and swim days, what to bring, codes of conduct, medical information and more. Parent Handbook will be out by January 29.

EPACT

ePact is the health and safety software the district uses for medical emergency information. Invites will be emailed to the primary e-mail address on the park district account. ePACT must be completed before the first day of camp. Campers will not be allowed to attend camp if ePACT registration is not fully completed. Any tech support must be done via ePact, NOT WPD Staff.